QUÉBEC, May 27, 2015 /CNW Telbec/ - Today, Ms. Guylaine Leclerc makes public the report entitled Value-for-Money Audit (Spring 2015). In Chapter 2, she makes known the results from her work at Loto-Québec.
Loto-Québec has adopted a framework that promotes good contract management, namely a clear policy in that regard. In addition, for the files examined that are related to a public call for tenders, the awarding rules were complied with.
Supplier solicitation does not allow to fully achieve the objective of free competition. The average number of tenders received that were found to be compliant and acceptable following public calls for tenders is not very high, at 1.9 out of 13 files examined.
For six of the seven examined files related to contracts extension, Loto-Québec did not conduct an analysis demonstrating that it was economically advantageous to extend these contracts.
The composition of selection committees could be improved, which would ensure the neutrality of evaluations. Loto-Québec's rules depart from sound management practices, in particular with respect to the systematic presence of a person responsible for acquisition in the sector requiring the purchase and to the evaluation of the quality of tenders by the secretary.
Loto-Québec has not established guidelines for purchasing agents in determining the weighting parameters to be granted to quality in evaluations. Yet, this could have an impact on the price to be paid and the selection of supplier.
Loto-Québec can change factors used in the evaluation of tenders when envelopes containing related information are opened. This does not promote the honest and fair treatment of competitors. We noted this situation in one file.
The available management information does not favor identification of areas for improvement and does not make it possible to evaluate performance in the acquisition of goods and services.
The Highlights are available at www.vgq.qc.ca. The full report is only available in French.
Lucie Roy, Director
SOURCE Vérificateur Général du Québec
For further information: Lucie Roy, Director, Cabinet, communications et affaires stratégiques, Auditor General of Québec, Tel.: 418 691-5915