While security challenges associated with G20 are immense, businesses
in the "zone" must also
prepare for potential information
Shred-it offers practical guidelines for secure information
management under heightened security risk and emergency conditions, as
well as Data Security Audits to facilitate security preparedness
OAKVILLE, ON, June 16 /CNW/ - As businesses in the Toronto core brace
for the impact that the G20 Summit will pose, Shred-it, the world's
leading information security company that provides secure information
destruction services worldwide, is offering practical guidelines, as
well as Data Security Audits, to companies in the security zone or
temporarily re-locating outside of the zone.
"While unprotected sensitive information is a security threat at all
times, the transition to new work bases, such as homes and off-site
locations, that many business operations impacted by the G20 Summit are
resorting to, create unprecedented challenges to data security," says
Vincent R. De Palma, President and CEO at Shred-it. "Heightened
vigilance and an acute understanding of possible risks and solutions is
an imperative for every organization in the 'zone.' "
With a roster of clients that include over 150,000 global, national and
local businesses, the world's top intelligence and security agencies, as
well as more than 500 police forces, 1500 hospitals and 8,500 bank
branches, Shred-it is the leading expert in addressing the challenges of
managing, storing and destroying business-critical information under
high-risk and emergency conditions on a daily basis.
"Our job at Shred-it is to provide counsel and solutions that help
organizations make sure their information is secure, and it's
mission-critical for us to call on all companies in the core to
effectively address all possible security gaps in the context of the G20
Summit, which has been called the largest security event in Canada's
history," says De Palma.
Shred-it experts are available to support organizations with practical
guidelines for secure information management under heightened security
risk and emergency conditions, as well as onsite Data Security Audits.
According to a recent poll conducted by EKOS for the Office of the
Privacy Commissioner of Canada, 42 per cent of businesses surveyed are
not concerned about security breaches. "Even during normal operations,
increasingly massive pools of data that include client, employee,
payroll, cash flow, supplier, as well as business strategy and other
critical information, are vulnerable to privacy breaches, theft, fraud
and corporate espionage. These risks intensify significantly if all or
some of the company operations and personnel are functioning from
off-site locations," says De Palma.
While some sectors, particularly IT, are well-versed in operating
remotely and have security systems in place to support such distributed
work environments, for most organizations in the "zone," adapting their
complex operational and information requirements to the off-site mode is
unchartered territory. "When employees transfer electronic files to USB
drives or take sensitive paper documents to work from home, temporary
offices or even coffee shops, it's a huge risk to your business-critical
information, unless there's a rigorously followed company 'blueprint,'
with clear directives, such as 'shred-all' policies, prescribing
employees to manage data securely in any setting, including off-site,"
says De Palma.
Compromised data security leads to violations of privacy and information
security laws and regulations, such as the federal Personal Information
Protection and Electronic Documents Act (PIPEDA). In addition, the costs
of security breaches include potential identity theft and fraud, unhappy
clients or employees, negative media attention, costly lawsuits and
corporate espionage. These, in turn, may translate into significant and
sometimes devastating damage to an organization's reputation, brand and
ultimately, bottom line.
SHRED-IT G20 SECURITY CHECKLIST
Start with a Data Security Audit to identify your unique security
gaps. List all risks specific to your organization and your
current operating environment. Target both paper and electronic
sources; consider every stage of the information cycle, from data
generation and storage to the transfer of data between your central
office and off-site locations to document destruction.
Develop an easily executable emergency preparedness plan that
addresses these risks. Remember: all information essential to your
business must be stored securely; all information that is no longer
needed must be destroyed.
If your office operates in the "zone," lock all important documents
in office drawers and filing cabinets. Make sure there are no
unattended files on your desks, in file rooms or copying and printing
areas. Also secure all electronic sources, such as computer and
copier hard drives.
If any of your employees are working off-site, strictly limit or minimize
printing or copying of sensitive paper documents in off-site
locations, including home. Engage a professional provider, such as
Shred-it, to destroy all paper waste while working off-site, or
encourage your employees to securely store all unneeded documents
until they can be brought to the main office for secure destruction
Shred all documents you no longer need. Lock all unshredded
paper waste in a place where it is not accessible to unauthorized
outsiders - ideally, in non-pliable security consoles. Shred-it's
consoles use secure beveled slots ensuring once paper goes in, it
cannot be removed or compromised.
Conduct an information security preparedness meeting with your
employees. Walk them through your expectations and possible
scenarios. Give them brief security guidelines in writing. If your
employees are working off-site, make sure they minimize their off-site
storage of information on USB keys, laptops and other portable
devices, securely store all paper waste until they can bring it to the
office for secure destruction and do not throw away any paper
documents in dumpsters, garbage or recycling bins.
Work with a reliable security partner that can help you
throughout the process, from auditing your data security to helping
you devise your security strategy to destroying your paper waste and
Companies in the G20 Summit security zone can book a free Shred-it Data
Security Audit by calling 1-905-465-4288.
Shred-it is a world-leading information security company providing
document destruction services that ensure the security and integrity of
our clients' private information. The company operates 140 service
locations in 16 countries worldwide, servicing more than 150,000 global,
national and local businesses, including the world's top intelligence
and security agencies, more than 500 police forces, 1,500 hospitals,
8,500 bank branches and 1,200 universities and colleges. For more
information, please visit href="file:///C:Documents%20and%20SettingstrauLocal%20SettingsTemporary%20Internet%20FilesContent.OutlookY756J07Awww.shredit.com" title="www.shredit.com">www.shredit.com.
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Strategic Communications Specialist
On behalf of Shred-it