TORONTO, June 10, 2014 /CNW/ - Remember your last hour-long meeting?
Chances are 17 minutes of it went to waste, suggests a new Robert Half Management Resources survey. Professionals interviewed believe 28 per cent of the time they spend in meetings is unproductive. Respondents feel
the most common mistakes meeting leaders make are not sticking to an
agenda and lacking a clear purpose for the gathering.
The survey was developed by Robert Half Management Resources, the
world's premier provider of senior-level finance, accounting and
business systems professionals on a project and interim basis. It was
conducted by an independent research firm and is based on interviews
with more than 370 Canadian workers age 18 and over and employed in
Employees were asked, "In general, what percentage of the time you spend in meetings is wasted?" The mean was 28 per cent.
Employees were also asked, "Which of the following mistakes do meeting leaders commonly make?" Their responses (multiple responses were allowed):
Not sticking to an agenda
Not having a clear purpose or agenda for the meeting
Not starting on time
Not ending on time
Inviting people who don't need to attend
Don't know/no answer
David King, Canadian president of Robert Half Management Resources,
stresses the importance of managing meetings efficiently: "With busy
schedules and external demands, leaders need to show that they value
their team's time. Regularly holding repetitive, unnecessary or
disorganized meetings can do more harm than the good of a well-run and
timely team discussion. Clearly establishing the purpose of the
discussion, staying on track with the agenda, and starting and ending
on time, are examples of ways managers can avoid meetings being seen as
a waste of time."
Robert Half Management Resources offers the following five tips for
leading effective meetings:
Review the invite list. Limit attendees to those participants who have a stake in the outcome of
items on the agenda. Indicating "required" versus "optional" attendance
lets employees know when their participation and input is necessary and
can help them prioritize their time.
Keep on track. Good leaders ensure the agenda and any supporting materials are
accessible and publicized in advance, and that the discussion remains
focused. Be prepared to cut off or table an unrelated conversation
until a later time.
Plan accordingly. If it's an in-person meeting, make sure there are enough seats in the
room for everyone. Leave time for setup and pre-meeting technology
challenges that may arise.
Monitor time. Keep it short and sweet. If a standing meeting is booked for an hour
each week, but it usually lasts just 30 minutes, consider rethinking
the time allotted. If there's not much to discuss, consider using email
or a memo as an alternative to a meeting.
Finish strong. If anyone leaves the meeting wondering what the next steps are, you
haven't done your job as meeting host. Allow time for people to ask
questions, and determine who has responsibility for each follow-up
About Robert Half Management Resources
Robert Half Management Resources is the premier provider of senior-level
finance, accounting and business systems professionals to supplement
companies' project and interim staffing needs. The company has more
than 150 locations worldwide and offers assistance to hiring managers
and consultants at Roberthalf.com/management-resources. Visit its blog at blog.roberthalfmr.com or follow twitter.com/roberthalf_CAN for workplace news.
SOURCE: Robert Half Management Resources
For further information:
416.350.2330 ext. 62132