Many small businesses placing themselves and their customers at risk by not copying and storing sensitive business documents



    New poll for Epson indicates they believe doing so not necessary or too
    expensive

    TORONTO, March 31 /CNW/ - Many Canadian small businesses are putting
themselves and their customers unnecessarily at risk by not copying and
storing important or sensitive business documents, according to a survey
conducted by Harris/Decima for Epson Canada, a leader in advanced imaging
technology.
    While 78 percent of small business (1 to 10 employees) respondents
indicated they are concerned about properly storing important business
documents, only 17 percent are storing all of their documents in both hard and
soft copy files. In addition, only 10 percent of small businesses are storing
all of their important documents just in hard copy format and only 6 percent
are storing all of their important documents in just soft copy files. The
survey was conducted online between March 14 and March 20, 2008, among 502
small business owners aged 18 years of age or more.
    According to the poll, 90 percent of those who do not store any documents
in soft copy say they have not adopted an electronic system to store their
important business documents because they believe it is not necessary to do so
(50 percent) or they never thought about it (25 percent) or they think it's
too expensive (15 percent). The remaining 10 percent admitted they didn't
understand the importance of making soft copies of important business
documents like contracts or invoices and storing them electronically.
    Among respondents who make proper file copies, the regular file cabinet
in the office is the preferred storage choice for those who make hard copies
of their important documents (75 percent), while the personal computer is the
preferred storage place for those who make soft copies of such documentation
(62 percent). Just 13 percent indicated they store their hard copies in a
fireproof file cabinet in the office. Only 2 percent indicated they store
their hard copies in a fireproof file cabinet offsite.
    "Given the easily accessible and affordable copy and storage solutions
that exist in the marketplace today and given some of the copying, scanning
and printing technology that many small businesses already have in their
offices, too many of them are putting themselves and their customers
unnecessarily at risk," said Michelle Warren, Senior Research Analyst,
Info-Tech Research Group. "These small businesses need to talk to an IT
professional about what can be done to rectify this situation before their
livelihoods are destroyed by fire or water damage - and certainly do that
before their customers quite rightly begin to hold them to account for taking
such a needless risk."
    "For what many small business owners pay for their morning coffee, they
could be properly copying and storing their important business documents and
removing any risk to their businesses and clients," explained Tamara Walsh,
Marketing Manager, Epson Canada Ltd. "Many of the small business owners we
surveyed are providing critically important services to Canadians like
accounting, insurance, legal and real estate. Documents like tax returns, life
insurance policies, mortgages and wills are far too important to leave
unprotected as many of them appear to be today in small business offices
across the country."
    Ms. Walsh recommended that small business owners consider two copy and
storage options, depending on their preference to work with either hard copy
or soft copy files:

    Option 1: For those who prefer to work with hard copy files, the
combination of an Epson Stylus C120 printer and an onsite fireproof,
water-proof file cabinet will provide them with an affordable, long-lasting
solution. Additionally, the fade resistance of the inks used by Epson on plain
paper is rated up to six times longer than leading competitive prints(1). The
Epson Stylus C120 printer has a manufacturer's suggested retail price (MSRP)
of $69.99.

    Option 2: For those who prefer to work with soft copy files, the
combination of an Epson Stylus CX8400 printer, an external hard drive and an
onsite fireproof, waterproof file cabinet or small safe will afford them an
economical, dependable solution. The Epson Stylus CX8400 all-in-one printer
scans hard copy documents into soft copy files quickly and accurately. It has
an MSRP of $99.99.

    About Epson Canada

    Epson offers an extensive array of award-winning image capture and image
output products for the consumer, business photography and graphic arts
markets. The company is also a leading supplier of value-added point-of-sale
(POS) solutions for the retail market. Epson Canada Limited is a wholly-owned
subsidiary of Epson America, Inc., which is the U.S. affiliate of Japan-based
Seiko Epson Corporation, a global manufacturer and supplier of high-quality
technology products that meet customer demands for increased functionality,
compactness, systems integration and energy efficiency. Epson Canada Limited
is headquartered in Toronto, Ontario. For further information about Epson
products and services, please visit www.epson.ca.

    
    (1) Ink fade resistance ratings based on accelerated testing of unframed
        colour prints in indoor display condition; claim that documents
        resist fading up to six times longer is based on accelerated testing
        of unframed colour prints on plain paper in indoor display
        conditions. Actual print stability will vary according to light
        intensity, temperature, humidity and other factors. Epson does not
        guarantee the longevity of prints. See www.wilhelm-research.com
    





For further information:

For further information: John B. Challinor II APR, Cohn & Wolfe, (416)
924-5700, Ext. 4019, John.challinor@cohnwolfe.ca; Martha Linton, Cohn & Wolfe,
(416) 924-5700, Ext. 4048, Martha.linton@cohnwolfe.ca

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